How to plan a destination hen party
When you’re asked to be a bridesmaid for the destination wedding of the year and then find out it’s in Vegas. What do you do? Well, first of all, you crack open a bottle of champagne with the bride-to-be and wish her the most excited congratulations ever! Secondly, you panic, thinking how the hell am I going to pull off a destination hen do in the party capital of the world – and keep it classy. Luckily #TeamBridesmaid came into play. Here’s what we did.
First things, first, get all the key people communicating on WhatsApp
Typically bridesmaids are located all around the country, those old friends from school might not know the new friends from work so get everyone together at the start to kick off the camaraderie before the event occurs. It is even more important for the organisers to have a group too – for Vegas, we had four organising bridesmaids and three different countries and time zones to work out, so getting everyone on the same page as early is possible is key, especially when there is a need to confirm numbers for certain activities.
Second step, get your list of requirements from the bride-to-be
Each bride tends to have a ‘must have’ list and a ‘definite no’ list. My ‘must haves’ were to hire a cottage for the weekend so that I could spend time with everyone – to have a night in and a night out, and for people to be able to spend one night if they wished too. My definite no’s were no strippers, no sashes (I will save this story for another day!) and no dressing up. Yes, I’m definitely one for keeping it classy. For Vegas, our bride’s key must was to experience Magic Mike live. Interestingly there was no definite nos. What happens in Vegas, stays in Vegas, I guess!
Thirdly, get researching
With our bridesmaid group, we all mapped out what our ideal Vegas hen party night out looked like and overlaid this with what this would cost to make it affordable for everyone attending. We also divided the tasks to make what could be mammoth Googling session simple and gave everyone a deadline to share their findings. Our Vegas categories were pretty much location based at the start – which pool would be perfect for spending a relaxing afternoon in (as you do!), what would be the best restaurant to go to near to our event destination to save on taxis, which company was best to source event tickets, finding the club had the best vibes on a Wednesday night and of course, where the after party would be. (Think The Wynn. Playing Craps. With Scooters) The last part, we would have planned if we could.
Fourthly, get negotiating
What we found tricky was navigating the world of fixers. Who could you trust to give you a realistic quote for each hen party element and what were the best ways to negotiate the best deal possible. This was definitely the hardest part of organising a destination hen party and certainly a learning curve for us. Our approach was simply to divide and conquer. Speak to several fixers, concierges and hosts, obtain recommendations and then collaborate. Time consuming, yes. But the end result is that they will remember you and possibly throw in some bonus extras to make your night one to remember for both you and your future bride.
Fifthly, make it personal
Once all the plans are in place, it’s then time to throw in all the personal details to make the day even more memorable. Organise some games. For hens that don’t necessarily know each other, asking everyone to write their favourite memory about the bride for her to read out, is always a good icebreaker. Mr & Mrs is a definite must and will probably give you some unexpected insight into your closest friends minds too. (Secret Kardashian fan? Yup. Definite surprise there!) This is also the perfect time to find a gift to wish your bride all the best as a future Mrs. An easy way to do this is to organise all your hens to put in some money towards creating a group gift. Our bride-to-be gift boxes make this completely easy. We’d recommend Pamper which includes the UK’s finest organic beauty products so that she’s radiant on her big day or Indulge to prepare her for the morning of her wedding with Vogue featured luxury eye mask and bath oil and a gorgeous limited edition kimono for all those pre-wedding getting ready snaps.